Capital
Expenditure
Managing budgets
and capital expenditures is not a solitary activity.
It is an ongoing activity and one of the most highly
collaborative tasks many business users participate
within an organization. Major expenditures need to
go through various levels of approvals in an organization,
before it can be approved based on the operational,
financial and strategic objectives of the organization.
Solution
Azilon’s CER product
helps organizations manage the capital expenditure
process, facilitating the process of approval and
prioritization. It eliminates the constant headache
of managing scores of paper requests, manual sending
of reminders and inability to cope with the ever-changing
forms and spreadsheets. Multiple users can access
the product to evaluate the capital expenditure request,
or to provide feedback. The product allows for the
storage and archiving of all relevant documentation
pertaining to the capital expenditure process for
future access. The end goal is to responsibly manage
the organization’s assets.
| Features |
- Web-based
request platform
Enables users to generate a capital
expenditure request from anywhere using
a web-brower and Internet connection.
- Document Management
Support for attaching multiple documents
to expenditure requests, including spreadsheets,
project plans, forms, architectural
documents, etc. Maintains history of
all documents with complete audit trail.
- Workflow
Provides a dynamic dashboard to define
workflow templates based on organization’s
current decision making processes for
different capital expenditures. Designated
business users can cancel or approve
requests, or end requests back for rework.
.
- Flexible organization
structure
Provides flexibility to customize organizations
approval hierarchy.
- Reporting
Reporting and tracking capabilities
allowing decision makers to have access
to the most current expenditure request
information.
- Security
User and role based security ensures
only authorized users manage expenditure
requests. Additionally, supports SSL
and provides the option to use digital
certificates.
- Automatic
email alerts
Email empowered review and routing processes.
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| Benefits |
| Azilon’s
CER product will replace the existing
manual, paper based process to a system
based automated approval and tracking
process.
- Simple to
use
Web based simple to use product delivered
over the Internet. Allows business users
to access the product anytime, anywhere.
- Improve Productivity
Significantly improves the overall productivity
by reducing the time taken by decision
makers in reviewing and tracking of
capital expenditure. Data validation
rules ensure that business users have
all the information required to make
a decision.
- Increase operational
efficiency
Increases operational efficiency by
facilitating collaboration and electronic
routing among geographically dispersed
business users. Cycle time reduction
for CER approvals allowing purchases
to be made sooner.
- Organize priorities
Ensures expenditure requests across
all business units are consistent with
the organization’s priorities.
- Reporting
Aids budget forecasting and improved
budget control.
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